Teams are more distributed than at any time in history. A person could log into work in Riyadh and collaborate with a teammate in Stockholm. As technology permanently alters how people work with others, it also demands structural changes and innovative solutions to the challenges of distance/remote work. For these challenges that were created by technology, ironically, technology, specifically hosted telecommunications services, is also the solution. 

Challenges of Small Team Collaboration   

The challenges of small teams being distributed worldwide come down to communication. Factors such as syncing time zones for video conferencing, engaging the right team member via email or text, and ensuring projects are being tracked efficiently across an IT system all come into play. 

Email Becoming More Prevalent   

As technology stretches the distance between companies and their consumers, research finds that digital correspondence tools, namely email, are becoming more prevalent and potent than ever before in their efficient outreach to clients.  

Marketing magazine The Drum reported earlier this year that email has proven more efficient in 2023 than in previous years. In 2021, email marketing was 15 percent efficient on average. However, as of 2023, that metric doubled to 32 percent.  

Email Hosting for Small Business 

Email hosting for small business is a division of telecommunications services that allows teams to synchronize internal team activity with their email system. Teams can collaborate via email and streamline emails to reach their clients. Unifying these systems makes them highly efficient for multi-level aspects of the business. 

Techopedia, a technology reference guide website, explained that an email hosting for small business service rents out email services to clients and operates the email server for them. The email hosting for small business service can meet demands that a free email provider such as Google Mail may need help with. Things such as high-email traffic for a platform that requires a domain name to push emails through to clients and not wind up in spam can benefit from a hosted email service, Techopedia explained.

How Email Hosting for Small Business Boosts Team Collaboration   

Small teams may grow at a rate that extends beyond the size of the staff. Because of the rapid growth potential, a small organization has, teams need strict goal-setting guidelines and time management features to govern what they do daily and at what time each day tasks are carried out.   

Optimizing Small Team Collaboration with Email Hosting 

To scale your team’s collaborations via email, Project Times, in an article published in 2021, gave a few tips. These tips include suggestions for synchronizing email hosting for small business tools with other apps the company uses for communication to ensure that messages are not lost in translation. Some of the various steps suggested included as follows:   

• Sync calendar apps with emails so that the email responder will send you a message to remind you about important meetings, co-worker life events, or other relevant events that need to be tracked to plan projects accordingly.  

• Create to-do lists and project wikis so that team members can follow along with task flows within an email and understand expectations across the team organization.  
• Affirm team players for their positive contributions and achievements via email so they feel appreciated and seen while you also show them how projects are tracked and managed. 

Complete Computers Has the Answer   

The Complete Computers team is ready to help your company transition to the hosted solutions that save you time and money. With Complete Computers, you will receive more for your money’s worth than merely the telecommunications tools for chat and text. We will also equip you with internet that moves at the speed of the modern economy, ensuring that your systems can handle massive data loads and onboard large-scale projects.